EAGxPrague 2025 Conference Lead Organisers

We’re excited to share an opportunity for part-time work as a contractor contributing to the organizing of the EAGxPrague conference in March 2025.

TL;DR: Applications close 30st of November or 17th of December by 11:59pm CET depending on the roles. Applications are now closed.

About EAGxPrague

EAGxPrague is a conference set to take place in Prague in late March, part of a network of Effective Altruism Global-affiliated (EAGx) conferences happening around the world.

Effective Altruism is a philosophy and social movement that uses evidence and reasoning to determine the best approaches to help others. The Centre for Effective Altruism (CEA) runs the EAG conference series, and supports local organizers to run regional EAGx conferences. These events support active efforts to do good, promote studying how to do good better, and bring together members of the Effective Altruism community dedicated to those aims.

This conference will focus on how individuals from Central Europe can contribute to pressing global challenges through their academic careers, work in relevant organizations, collaborations, donations, and more. This event marks the third conference of its kind in Prague, following successful editions in 2016 and 2022 that energized local efforts and the drive for meaningful change.

The program will feature talks and workshops on topics such as artificial intelligence, animal welfare, and biosecurity, including pandemic preparedness. The aim is also to facilitate various methodological discussions addressing key challenges and tools for impact measurement and estimation.

This conference is an opportunity for anyone aligned with the core principles of effective altruism to learn more about practical ways to contribute and take action.

Roles we offer

• Strategy and Team Co-Lead (Goals, Metrics) + Project management (Task Oversight and Coordination, Budgeting, CEA Liaison, Evaluation)
• Content Lead (Speaker Communication, Speaker Liaison, Swapcard Manager)
• Production Lead (Venue, Catering, Merchandise and Inventory, AV, Health & Safety)
• Volunteer Coordination Lead

Detailed descriptions below.

What we offer:

• Deeply impactful work with a highly engaged and motivated team of contractors and volunteers
• Mostly flexible work hours in weeks leading up to EAGxPrague
• Autonomy and a high-trust environment
• Opportunities for connection to CEA, current and past EAGx organizers, and other established EA professionals
• Participation at EAGxPrague, which includes registration, meals, and travel/accommodation within reasonable limits
• Retreat from 29th of November to 1st of December to know the team and community

What you provide:

• Remote work set-up: your own computer and reliable internet access
• Availability to join a weekly team meeting during Central European Time (CET)  working hours
• All-day availability on-site for the conference weekend (21sr-23rd of March or 28th-30th of March)
• 600-800 CZK per hour depending on roles and responsibilities

Recruitment timeline

1. Form is now closed.
   • in case of Strategy Co-Lead, Content, Project Management and Production Lead by 30th of November
   • by 10th of December by 11:59pm CET for other roles
2. Offers made by week of
   • 4th-8th of December in case of Strategy Co-Lead, Content, Project Management and Production Lead
   • 16th-20th of December for other roles
3. Role begins around
   • 16th of December in case of Strategy Co-Lead, Content, Project Management and Production Lead
   • 1st of January for other roles

Note: This is our best estimate of our timeline, and is subject to minor changes.

Team Co-Lead / Project manager

Position Overview

The team lead is responsible for executing the entire project, and should spend most of their time managing the rest of the team and carrying out the most important tasks. They should also be the contact person with CEA, and attend regular meetings with the CEA EAGx contact.

You will be a part of a team of a few core organizers working to produce EAGxPrague and may help recruit, interview, and hire the other members of the team.

This is a part-time contract position, spanning from December to April. We anticipate that it will require 5–15 hours per week from mid December until the end of February, increase to ~40 hours weekly in the month leading up to the conference, require over 50 hours during the week inclusive of the conference, and up to 20 hours post event, for a total of approximately 400-650 hours. This is a remote position but will require travel to Prague during the week of the event, and may require other stays in Prague during the lead-up. 

Please note that a candidate with sufficient experience and availability may take on other responsibilities beyond leading the project, with a commensurate increase in working hours. These potential responsibilities are listed on the other posted job descriptions; key overlaps exist between Team Lead role and all other roles, particularly Production responsibilities.

Note that you can apply for a Co-Lead position to lead the conference with Hana Kalivodová, Director of EA Czechia.

Key Responsibilities for Team Lead

• Act as event project manager; oversee the planning and execution of the entire project
• Drive strategic decision making, following guidance from CEA and other stakeholders and taking input from the organizing team
• Engage with past EAGx Team Leads, other EA professionals, and outside event organizers to identify best practices
• Oversee comprehensive event budgeting and fiscal stewardship, balancing strategic financial planning with meticulous expense tracking to maximize value from donated resources
• Oversee and coordinate closely with the Content Lead, Communications Lead, Production Lead, and Volunteer Coordinator roles
• Act as the main point of contact with CEA, providing project updates and identifying bottlenecks and uncertainties
• Attend all meetings, provide oversight on meeting agendas
• Review all vendor contracts alongside the Production Lead, with emphasis on venue selection and negotiation;
• Provide input on conference content planning, working closely with the Content Lead
• Keep detailed records and lead post-event evaluation

A good candidate might have some of the following:

• Familiarity with the effective altruism community, and a passion for promoting its principles
• Experience with event planning and/or managing small teams
• Ability to manage multiple projects and work streams with meticulous attention to detail, deadlines, intersections and dependencies
• Outstanding communications and customer service skills, with the ability to interact professionally with a diverse range of individuals
• Experience using Salesforce or a similar CRM system

Production Lead

Position Overview

The Production Lead will be responsible for the detailed planning, coordination, and execution of all logistical aspects of the EAGxPrague conference. The role demands a high level of organization, problem-solving, and resource management to ensure a smooth and successful event.

You will be part of a team of a few core organizers working to produce EAGxPrague.

This is a part-time contract position, spanning from December to April. We anticipate that it will require 2–10 hours per week from mid December until the end of February, increase to ~40 hours weekly in the month leading up to the conference, and could require over 50 hours during the week inclusive of the conference, for a total of approximately 250 hours. This is a remote position but will require travel to Prague during the week of the event, and may require other stays in Prague during the lead-up.

Please note that a candidate with sufficient experience and availability may take on other responsibilities beyond owning Production, with a commensurate increase in working hours. These potential responsibilities are listed on the other posted job descriptions; key overlap exists between Production and Team Lead role.

Key Responsibilities

• Work closely with Team Lead to develop and oversee the logistical plan for the entire conference, including pre-event planning, on-the-day execution, and post-event breakdown
• Liaise with the Content Lead to align on event schedule and logistics
• Source, negotiate with, and manage relationships with vendors and service providers
• Collaborate with Communications Lead, with input from team, on merchandise design; source and order merch and inventory
• Coordinate with the venue to ensure all conference spaces are set up according to the requirements for talks, workshops, and networking events
• Collaborate with the Volunteer Coordinator to ensure tasks are appropriately assigned to volunteers
• Oversee the setup of audio/visual equipment, catering, signage, and any other event essentials; collaborate with the Communications Lead on signage and other needs as relevant
• Track all expenses to ensure financial efficiency, and that the event falls within budget
• Implement risk management plans to cover health and safety, emergency response, and contingency planning
• Keep detailed records and participate in the post-event evaluation

A good candidate will have some of the following:

• Experience in event planning or logistics, preferably with large-scale events or conferences
• Familiarity with the effective altruism community, and a passion for promoting its principles
• Excellent organizational abilities with the capacity to handle multiple tasks and prioritize effectively under tight deadlines
• Negotiation skills and the ability to work within budget constraints
• Familiarity with contract management and vendor relations
• Problem-solving mindset with attention to detail
• Strong interpersonal skills and the capability to communicate effectively across various groups and stakeholders

Content Lead

Position Overview

The Content Lead will be responsible for shaping the program EAGxPrague conference. The ideal candidate will be deeply immersed in the principles and community of effective altruism, and bring a thoughtful perspective to developing a cohesive agenda for the event

You will be part of a team of a few core organizers working to produce EAGxPrague.

This is a part-time contract position, spanning from December to March. We anticipate that it will require 5–15 hours per week from January to February, increase to ~30 hours weekly in the month leading up to the conference, and may require over 40 hours during the week inclusive of the conference, for a total of approximately 250 hours. This is a remote position but will require travel to Prague during the week of the event, and may require other stays in Prague during the lead-up.

Please note that a candidate with sufficient experience and availability may take on other responsibilities beyond owning Content, with a commensurate increase in working hours. These potential responsibilities are listed on the other posted job descriptions; key overlaps exist between Content and Communications roles.

Key Responsibilities

• Lead the development of a content strategy for the conference, aligned with the mission of effective altruism, collaborating closely with the Team Lead and CEA
• Curate a comprehensive agenda that includes talks, interactive workshops, networking sessions, and an organization/opportunity fair
• Identify, and serve as a single point of contact with thought leaders, academics, practitioners, and other potential speakers who can contribute valuable insights to the conference
• Collaborate with speakers to refine their topics and presentations, ensuring clarity, impact, and alignment with audience expectations
• Provide friendly and professional guidance and customer service to speakers, facilitators, and fair participants on registration, logistics, or technical issues
• Identify volunteers and MCs to facilitate and moderate content sessions as needed, ensuring a smooth flow and engaging experience for participants
• Work in tandem with the Communications Lead to ensure consistent and effective messaging across all channels and materials
• Coordinate closely with the Team Lead on programming decisions, and get final sign-off from representatives at the Center for Effective Altruism
• Engage with the effective altruism community to incorporate current topics, research findings, and discussions into the event content
• Coordinate with the Production Lead to ensure technical needs for content delivery are met
• Keep detailed records and participate in the post-event evaluation
• Create and update event schedule in Swapcard

A good candidate might have some of the following:

• Familiarity with the effective altruism community, and a passion for promoting its principles
• Demonstrable experience in content strategy and event programming
• Outstanding communications and customer service skills, with the ability to interact professionally with a diverse range of individuals
• Experience in a fast-paced, dynamic event environment, with the flexibility to adapt to changing scenarios and challenges

Familiarity with individuals and organizations in Prague who may be well-positioned to contribute content

Volunteer Coordinator

Position Overview

The Volunteer Coordinator will be responsible for creating and overseeing a team of volunteers to support the pre-production, event, and post-production activities for the EAGxPrague 2024 conference. Volunteers are critical to the success of the event, so the Volunteer Coordinator is responsible for our most valuable asset. This role will be responsible for identifying where volunteer capacity is needed to produce the event, as well as recruiting, training, and coordinating the volunteer team.

You will be part of a team of a few core organizers working to produce EAGxPrague.

This is a part-time contract position, spanning from February to March. We anticipate that it will require 1–5 hours per week from the start of February to mid March, increase to ~25 hours weekly in the ~2 weeks leading up to the conference, and require over 50 hours during the week inclusive of the conference, for a total of approximately 100 hours. This is a remote position but will require travel to Prague during the week of the event, and may require other stays in Prague during the lead-up.

Please note that a candidate with sufficient experience and availability may take on other responsibilities beyond owning Volunteer Coordination, with a commensurate increase in working hours. These potential responsibilities are listed on the other posted job descriptions; key overlaps exist between Volunteer Coordinator and Communications and/or Admissions roles.

Key Responsibilities

• Define volunteer positions, job duties, and schedules in collaboration with the Production Lead
• Recruit an engaged volunteer team of 20–40 members via the application system, grouped into 2–4 sub-teams with dedicated responsibilities
• Recruit trusted volunteer team leads to which management of sub-teams can be dedicated
• Assign volunteers based on skills, abilities, and experience, in collaboration with volunteers and their availability
• Manage all correspondence with volunteers, ensuring messaging is consistent with external comms and branding
• Prepare and deliver on-site training to volunteers
• Coordinate the volunteer team during the event, ensuring reliable oversight alongside volunteer team leads
• Contribute to a culture of ‘collective growth’ by showing appreciation for and offering helpful feedback to volunteers, and by planning volunteer appreciation activities
• Work with the Salesforce CRM as needed to communicate with volunteers

A good candidate might have some of the following:

• Experience in a volunteer coordinator position, ideally in an event or conference context
• Experience volunteering at past EAG(x) events and knowledge of established procedures
• Familiarity with the effective altruism community, and a passion for promoting its principles
• Strong interpersonal skills
• Strong leadership skills and the ability to manage cross-functional volunteer teams
• Familiarity with individuals in Prague who may be strong candidates for lead volunteer roles